Migrating Users from Lotus Notes to Office 365: Lessons Learned from the University of Nebraska Impl


Recently, University of Nebraska, an institute with over 50,000 students and 18,000 faculty and staff using Lotus Notes, elected to change their mail and productivity software to the cloud-based Office 365 suite. Normally, Office 365 migrations are done manually within Office 365, on a user-by-user basis. However with this large installation, completion time was a key factor, and these thousands of users had to be migrated as quickly as possible with minimal disruption to the users. Having many new contractors on campus completing migrations is neither convenient nor cost-effective, and the University’s IT contractors and staff had to come up with another solution.

Fortunately there are a number of tools for bulk migration of Office 365 accounts from various other platforms. Fortunately, Quest Notes Migrator for Exchange and other tools were available that fit the bill. After starting, the University of Nebraska was able to complete the entire migration within the allotted one-month time span. University users reported no down time, and their work was seamless, and their departments did not need to experience an interruption in their business processes. Not all of the mailboxes were migrated, many of the users did start from scratch with their Office 365 mailboxes, but the ones they did convert. There were a few specialized needs that any larger organization had that they were able to meet including optimizing network usage so that no users lost performance during the migration, and having multiple consoles on which the migrations could be performed, along with central monitoring.

The University had some concerns of business continuity and the maintenance of community that made them choose such a rapid deployment timeline. This rapid timeline is even more important for small businesses.

Some organizations have a rich and extensive E-Mail history, and they can be assured that with modern tools and contractors like the Web and I, Inc., they can get their many gigabytes per user of E-Mail migrated to Office 365 without any headaches. That is the focus that we bring to your implementation: letting your organization get on with business without worry about loss of performance or capability. Call us for a seamless implementation no matter how large your organization is by calling us at 646-853-0573 today.

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